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What the Employee Onboarding Process Actually Looks Like in Practice

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There are extensive considerations around handling the employee onboarding process. They are far-reaching and essential. It wouldn’t be uncommon in today’s world to have new hires joining the workforce every week.

Misjudged onboarding will leave employees confused, lost, and frustrated. This leads to increases in turnover, which in turn costs mental and monetary capital.

But what does the employee onboarding process look like? How does an effective company foster all of its moving parts?

Releasing the Offer

The employer will contact the candidate and extend an offer of employment. The candidate will have a few days to review the submission and decide whether or not to accept it.

If the candidate accepts the offer, they will sign the employment contract and return it to the employer. The employer will then send a confirmation letter to the candidate.

The employer must send a written offer of employment to the new hires, which includes information about the job, pay, and benefits. After the employee accepts the request, they must complete new hire paperwork, which provides forms such as the I-9 and W-4.

The employer will also provide the employee with a job description, handbook, and other important information. Also, the employer will schedule a meeting with the new hire to complete onboarding.

Offer Acceptance

Offer acceptance is just one of the steps in the employee onboarding process. Some employers may require new employees to complete an online or offline onboarding program before their first day. In practice, employee onboarding can involve a great deal of paperwork and a fair amount of orientation to the company and its policies.

Others may choose a more informal process, providing new hires with the necessary paperwork and information on their first day. Regardless of the approach, employee onboarding is essential in getting new employees acclimated to their new roles and company.

Waiting Period

After the initial offer letter and background check are complete, the new hire will usually complete the paperwork and be given a tour of the office. They will then be introduced to their team and given any needed training. 

The employee onboarding process looks like, in practice, the waiting period is usually the critical part of the process. After the waiting period, the employee needs to be brought into a room and given a description of the job they will be performing.

They should also be given an overview of the company’s policies and procedures. The employee should then be given a tour of the facility.

The Day of Joining

On the day of joining, the new employee is welcomed by their team and given a tour of the office. They sit with their manager to review their job duties and expectations. They then complete any necessary paperwork and are given a company handbook.

The new employee shadows their team members to learn the ropes. They also attend any other orientations or training that are required. By the end of the week, they are fully integrated into the company and ready to start work.

The employee onboarding process is designed to help new employees transition into their new roles smoothly and confidently. By the end of the process, they should know what is expected of them and feel comfortable in their new environment.

Coordinating With Other Departments

Typically, the HR management department will work with the new hire’s direct manager to develop an onboarding plan. This plan will outline what tasks need to be completed, when, who will be responsible for each job, and any other relevant information.

Once the plan is in place, it’s essential to keep all relevant parties in the loop, including the new hires. You can avoid confusion or mix-ups by keeping everyone informed and on the same page.

Training and Orientation

Training and orientation are essential components of the onboarding process, and several vital steps should be taken to ensure a smooth and successful transition for new hires.

The most critical steps in the onboarding process include communicating expectations and providing comprehensive training. It is also essential to give new employees time to adjust to their new roles and to provide them with ongoing support as they settle into their new positions.

By providing a positive and supportive onboarding experience, companies can set new hires up for success and help them quickly feel like valuable parts of the team.

The First Quarter

The employee’s first quarter should be filled with various activities and experiences that help the employee learn about the organization. There should be a mix of onboarding activities led by HR, the employee’s manager, and their peers.

Employees should spend time with their manager during the first few weeks. They should also have the opportunity to follow others in the organization to learn about other processes and functions. As they settle into their role, they should start to take on more projects and responsibilities.

Throughout the quarter, the employee should be given feedback on their performance. They provide resources and support to help them succeed. 

There is a lot to learn quickly, and it can be challenging to transition into a new company. However, the process can be a bit smoother with a bit of planning and preparation.

Here is a look at the employee onboarding process in practice. If you are a small business owner, you should look first at the difference between attrition vs turnover so that you can be prepared all the time.

Understanding the Employee Onboarding Process

Overall, the employee onboarding process is quite lengthy and detailed. However, this is necessary to ensure that the new employee is comfortable. By the end of the process, the employee should feel confident and prepared to start their new job.

Be sure to check out our blog for more tips and tricks!

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